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NauDoc Free - free open source document management system

NauDoc Free is a platform for development of enterprise-wide solutions in document workflow automation. It allows you to organize document handling and receive detailed information on tasks fulfillment process for control and supervision. NauDoc Free does not have licensing limits to the number of users or the number documents, but is specifically designed for up to 50 users working comfortably, that can create up to 5 000 documents per year. The System is supplied with open source codes.

NauDoc System enables you to create common document storage with differentiated role-based user access, providing users immediate access to information resources. All information can be retrieved regardless of whether the document’s owner is on his workplace or not. A document log helps to register all incoming, outgoing and inner documents, documenting exactly their paper copies circulation among employees.

With built-in fulfillment supervision you can define tasks within the system, control terms of their fulfillment, submit documents for approval and distribute them among all users within the system. Additionally, you can create and customize life-cycles of specific document categories, route their standard distribution, adjust automatic routing and tasks control.

All this actions can be accomplished through web interface that allows secure access to the system from any part of the world, creating a unified information space for an organization, its remote subsidiaries and mobile employees.

By using NauDoc Electronic Document Management System will reap the following benefits:

Facilitate documents coordination and approval

Document having been created, an employee submits it for approval to certain group of officials in accordance to document approval order adopted at organization.
Collaborative work is done on one copy. NauDoc users authorized to approve documents receive access to them in process of work.
Approval Report can be created at any stage of process which will include name and position of official and date of approval).

Quick document search and retrieval by data and content

NauDoc System enables you to instantly search and retrieve all documents by a specific parameter (e.g. registration number or summary).

Facilitate handling organizational and administrative documents

User creates a document within NauDoc System from a predetermined template. For document creation one should modify its entry in the registration card, which is automatically included in the document text. If necessary, template text may be modifiable.
The document being ready, the user submits it to a certain group of people for consideration in accordance to specified procedures.
The order of approval procedures is controlled by the system: it checks compliance with scheduled terms at various stages, informs persons in charge, it also provides step-by-step notifications of the document transfer.
The document is automatically logged in registry at certain stages of work. At each stage the document is assigned a registration number and the date of registration.

Process management

NauDoc System allows automation of production and management process of an enterprise. It enables you to determine stages of work, persons in charge, and scheduling. It also enables you to create reports on each document up-to-date status, to trace bottlenecks and employees concerned with scheduling failure, to analyze the procedure and make modifications.

Facilitate incoming and outgoing mail management

NauDoc System is adjusted as a mail client, providing easy access to incoming and outgoing documents as if they were ordinary documents within the system.
When handling incoming mail, each letter is received by a secretary and logged in the Incoming mail registry, the document is automatically assigned a registration number. The document being ready, it is submitted to a supervisor for approval in accordance to procedures established at the enterprise. The approved document is sent to other employees of the enterprise to be examined and implemented.
When handling outgoing mail, an employee creates a document out of a template used at the enterprise, submits it to supervisor for approval in accordance to procedures established at the enterprise. The approved document is then automatically transferred to a secretary. The secretary registers the letter in the registry and sends via email. All documents copies are stored in the system and can be retrieved.